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How do I request a dictation account?

HIM Transcription Services & Health Information Exchange provides dictation accounts for physicians, nurse practitioners and medical trainees. 

Out-of-province physicians and new MSIs/residents/fellows must be registered and have their privileges with Medical Affairs before they can obtain a dictation account. 

Some sites require patient clinical information system (PCIS) training before dictation accounts can be issued. See the full list below.

The HIM intranet site has Transcription Services contact information and resources, including dictation account forms. (Health authority network access is required to access the site.) 

If you have completed the required PCIS training, it will take up to three business days to process your account. Your dictation information will be emailed to you.

As you are legally responsible for the report content, it is important that each dictating author uses their own dictation account in order for the correct provider name(s) to appear on the report.


As well, the M*Modal transcription system is based on an electronic voice recognition system and you will be defining your own voice profile in the system. It is very important that you do not share your dictation account since this will compromise your own speech profile. This will prolong the editing process and turnaround time for your reports, which in turn can compromise patient care.


You will need a dictation/FESR account set up at each health authority you dictate at.  Please contact Transcription Services so you can ensure you have the correct access set up for the health authority you will be dictating at. 


If applicable, the required PCIS training will need to be completed before granting dictation/FESR access at the following sites:


PHC (SPH, MSJ, HFH) - CST
Yes, CST Cerner
PHSA BC Cancer - non-CST
Yes, CAIS
PHSA BC Cancer - CST
Yes, CST Cerner
PHSA C&W (BCCH, BCWH, SHHC) - non-CST
Yes, Cerner PowerChart
PHSA C&W (BCCH, BCWH, SHHC) - CST
Yes, CST Cerner
PHSA Forensics - CST
Yes, CST Cerner
PHSA Forensics - CST Legal Solution
Yes, FLASH
VCH (GFS, RH, VGH, UBC) - non-CST
Yes, PCIS (Carecast)
VCH Mary Pack Arthritis Program - non-CST

No, if you are a Res/Fel visiting 1 day only or with no formal rotation at VCH
VCH (GFS, RH, VGH, UBC) - CST
Yes, CST Cerner
VCH Coastal (LGH, SGH, WHCC, PHCC) - CST
Yes, CST Cerner
VCH (qathet) - non-CST
No
VCH (Sechelt) - CST
Yes, CST Cerner
FH - non-Meditech Expanse
Yes, Meditech Client Server
FH - Meditech Expanse
Yes, Meditech Expanse
FH MHSU - nonCST

Yes, Paris
VC MHSU - nonCST
Yes, Paris 

SOURCE: How do I request a dictation account? ( )
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