How do I request a dictation account?

HIM Transcription Services & Health Information Exchange provides dictation access for in-scope providers.

Providers in scope consist of:

• Physician (includes Geneticists, Psychiatrists)

• Medical Trainees (MSI, Resident, Fellow)

• Dentist

• Podiatrist

• Nurse Practitioner

• Midwife

• Pathology Assistants

• Lab Technologists

Out of scope clinicians:

Each request for an out-of-scope clinician will be reviewed on a case-by-case basis to determine approval.

Out of scope clinicians:

• Audiologist Pharmacist

• Counsellor Physiotherapist

• Dietician Psychologist

• Music Therapist Recreational Therapist

• Nutritionist Rehab counsellor

• Optometrist Respiratory Therapist

• Occupational Therapist Social Worker

• Orthotist/Prosthetist Speech Pathologist

Out-of-province physicians and new MSI/Resident/Fellows must be registered and have their privileges with Medical Affairs before they can obtain dictation access.

Some sites require Patient Clinical Information System (PCIS) training before dictation accounts can be issued. See the full list below.

The HIM intranet site has Transcription Services contact information and resources, including dictation account forms. (Health authority network access is required to access the site.)

How long does it take to receive my dictation account?

If you have completed the required PCIS training, it will take up to three business days to process your account. Your dictation information will be emailed to you.

Why is it important not to share my dictation account?

As you are legally responsible for the document content, it is important that each dictating author uses their own account in order for the correct provider name(s) to appear on the document.

As well, the M*Modal transcription system is based on an electronic voice recognition system and you will be defining your own voice profile in the system. It is very important that you do not share your dictation account as this will compromise your own speech profile. This will prolong the editing process and turnaround time for your documents, which in turn can compromise patient care.

Dictating at more than one health organization?

You will need a dictation/FESR account set up at each health authority you dictate at. Please contact Transcription Services so you can ensure you have the correct access set up for the health authority you will be dictating at.

If applicable, the required PCIS training will need to be completed before granting dictation/FESR access at the following sites:

PHC (SPH, MSJ, HFH) - CST	Yes, CST Cerner
PHSA BC Cancer - non-CST	Yes, CAIS
PHSA BC Cancer - CST	Yes, CST Cerner
PHSA C&W (BCCH, BCWH, SHHC) - non-CST	Yes, Cerner PowerChart
PHSA C&W (BCCH, BCWH, SHHC) - CST	Yes, CST Cerner
PHSA Forensics - CST	Yes, CST Cerner
PHSA Forensics - CST Legal Solution	Yes, FLASH
VCH (GFS, RH, VGH, UBC) - non-CST	Yes, PCIS (Carecast)
VCH Mary Pack Arthritis Program - non-CST	No, if you are a Res/Fel visiting 1 day only or with no formal rotation at VCH
VCH (GFS, RH, VGH, UBC) - CST	Yes, CST Cerner
VCH Coastal (LGH, SGH, WHCC, PHCC) - CST	Yes, CST Cerner
VCH (qathet) - non-CST	No
VCH (Sechelt) - CST	Yes, CST Cerner
FH - non-Meditech Expanse	Yes, Meditech Client Server
FH - Meditech Expanse	Yes, Meditech Expanse
FH MHSU - nonCST	Yes, Paris
VC MHSU - nonCST	Yes, Paris

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